Conference Guides: One Guide for a 700-Person Summit
Watch a 700-person summit run on one Escapade guide: hotels and shuttles, the program and doors, sponsors, the day itself, side plans and the recap. No app to install.
Before
The host starts from a link or a flyer, maps the building, builds the program and brings the sponsors in. Guests get one link.
- Paste a link, get a full draft: Paste an event page's link and get a filled-in draft to check: date, time zone, place, schedule, sponsors and the About text.
- Start from a flyer: Add a flyer and the header appears at once, in the flyer's colors. Escapade reads the rest for you to check.
- Set up the summit: Map the convention center, six hotels with their walks, two shuttle loops, restrooms, registration and a zone for every room.
- Build the map and zones: Add places, outline the event and name a zone, then see what guests get.
- Build the program: Rooms, days and times for every session. Pick who sees each one, give the dinner its own group link, and set how each door checks people in.
- Import a schedule file: Bring in a spreadsheet, check every row, then add it. Rough notes work too.
- Brand it from your artwork: Add your artwork and the guide takes its colors from it.
- Sponsors: Six sponsors with tiers, private links and approvals. Guests see the lounge they present and the sessions they sponsor.
- Reminder emails: Guests say yes first. The evening before, they get their own plans, with times, places and directions.
The day
Guests get from the hotel to the right room. The host watches the building and changes plans in place.
- Arriving: A guest opens the guide at the Marriott: today's schedule, a route from the hotel and the next shuttle.
- Change language: A guest switches the guide to Spanish and back with one tap. Some labels stay in English.
- At the door: A facilitator scans check-in codes at Room 204 and sees why someone can't come in. In Hall B, guests scan the room code themselves.
- Run the day: Now and next for every room, and rooms against seats. Send Room 204's overflow to Hall B and close a restroom on the map.
- Reports during the summit: Check-ins against seats, one time block at a time, with the over-full room named and a room that has space.
On the side
The hallway part of a summit: who's here, side plans and photos. And the rooms not everyone sees.
- Your people: See who's in, join a side plan another guest started, and find the photos filed by session.
- Invite-only: A council member's guide shows the Executive Roundtable; another guest's doesn't. A sponsor's link adds a guest to the dinner.
After
The recap and the sponsor report are ready when the doors close. Any guest can start a guide of their own.
- After, and your own: The recap, the sponsor report, then an attendee describes their own event and it exists. Without an account, it stops at Publish.
Open this Escapade page